Email Etiquette Pointers
I'll provide you with a short list and welcome additional suggestions from other readers:
1. ALWAYS, always, provide a subject line about the content of the message. Subject lines provide the intended receipient with information that they will use to choose to open or disregard the message. For folks that receive a multitude of emails daily, a missing subject (reason) will probably mean the message will not be treated with the respect you believe it should deserve. This includes messages that have been forwarded that do not have a subject and thus appear as "re: (no subject). You're disrespecting the recipient's time when you don't include a subject.
2. NEVER, ever, send a message to your entire addressbook. Exceptions to this may be of a class of urgency such as: Global Nuclear War; the reappearance of Buddha (or a spiritual leader of your choice); or the discovery of The Fountain of Youth.
3.When sending a message to multiple folks don't use "cc", unless everyone you're sending to needs to know who else received the message. Use "bcc" instead. Why? When you use "cc" everyone you sent the message to now has everyone else's email as well. Respect folks privacy by not broadcasting their address to the world!
4.Reserve "Reply to All" for those times when everyone who received the email needs to see your particular response. I recently received an email addressed to a dozen folks about whether any of us would be attending a particular event. Over the next 36 hours I kept receiving news that someone would not be attending as that someone replied to all instead of just the person inquiring. Frankly, I didn't need to know, or care, their status.
5. Don't forward those insipid warnings of alarm regarding some email threat. Instead, check them out for validity at www.snopes.com. This is a reliable site that exposes email hoaxes, frauds and myths for what they are and are not.
The above are a few of my suggestions. Do you have your own? Let me know!
1. ALWAYS, always, provide a subject line about the content of the message. Subject lines provide the intended receipient with information that they will use to choose to open or disregard the message. For folks that receive a multitude of emails daily, a missing subject (reason) will probably mean the message will not be treated with the respect you believe it should deserve. This includes messages that have been forwarded that do not have a subject and thus appear as "re: (no subject). You're disrespecting the recipient's time when you don't include a subject.
2. NEVER, ever, send a message to your entire addressbook. Exceptions to this may be of a class of urgency such as: Global Nuclear War; the reappearance of Buddha (or a spiritual leader of your choice); or the discovery of The Fountain of Youth.
3.When sending a message to multiple folks don't use "cc", unless everyone you're sending to needs to know who else received the message. Use "bcc" instead. Why? When you use "cc" everyone you sent the message to now has everyone else's email as well. Respect folks privacy by not broadcasting their address to the world!
4.Reserve "Reply to All" for those times when everyone who received the email needs to see your particular response. I recently received an email addressed to a dozen folks about whether any of us would be attending a particular event. Over the next 36 hours I kept receiving news that someone would not be attending as that someone replied to all instead of just the person inquiring. Frankly, I didn't need to know, or care, their status.
5. Don't forward those insipid warnings of alarm regarding some email threat. Instead, check them out for validity at www.snopes.com. This is a reliable site that exposes email hoaxes, frauds and myths for what they are and are not.
The above are a few of my suggestions. Do you have your own? Let me know!
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